Secretarial Assistant

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Требуемый опыт работы: 1–3 года

Полная занятость, полный день

  • Use a word processing package such as Microsoft Word
  • Audio and copy type
  • Write letters
  • Document management & workflow
  • Deal with telephone and email enquiries, using an email system(e.g. Outlook)
  • Photocopy and print various documents, sometimes on behalf of other colleagues
  • Organize and store paperwork, documents and computer-based information
  • Create and maintain filing and other office systems
  • Keep diaries and arrange appointments
  • Schedule and attend meetings, create agendas and take minutes - shorthand may be required
  • Book meeting room and conference facilities
  • Liaise with staff in other departments and with external contacts
  • Order and maintain stationery and equipment
  • Organize travel and accommodation for staff and other external contacts.
  • Use a variety of software packages (including Excel, Access and Powerpoint) to manage data and produce documents and presentations
  • Use content management systems (CMS) to maintain and update websites and internal databases
  • Sort and distribute incoming post and organize and send outgoing post
  • Recruit, train and supervise junior staff and delegate work as required
  • Arrange in-house and external events
  • Arrange training for staff members.
  • Understanding and basic knowledge of National Labor Code & Legislation
  • Assist HR manager to manage paperwork and documentation
  • Control keeping cleanness and accuracy in the whole office (office is cleaned every morning by cleaners of the business center)
  • Possibility to stay longer after normal working hours
  • Preferably living not far from the office location

  • Strong organizational skills
  • Presentation skills and attention to details
  • The ability to plan your own work, work on your own initiative and meet deadlines
  • The ability to manage pressure and conflicting demands and prioritize tasks and workload
  • The ability to accept and understand instructions
  • Oral and written communication skills
  • Tact, discretion and respect for confidentiality
  • A pleasant, confident telephone manner
  • Team working ability
  • Reliability and honesty
  • Project-management skills
  • Foreign language requirements – azeri (excellent), russian (excellent), english (at least intermediate)

Working days & hours:

  • Monday to Friday 9:00 – 19:00/ 20:00
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Вакансия опубликована 24 января 2018

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